Payroll is an essential function of every organization, but it is easy for non-profits to make it a low priority as they strive to meet the organizations mission. Many small nonprofits struggle to meet Human Resources needs, lacking the funding for dedicated HR staff and the experience that comes with it. However, not giving enough attention to HR functions can make employees feel as though they’re being overlooked and you can be in violation of compliance with labor laws.
You should be concerned with avoiding mistakes and oversights such as:·
- Missing tax deposits and filing deadlines
- Failing to keep up with changing payroll tax regulations
- Inaccurate data entry
- Discarding payroll records prematurely
- Mis-classifying employees
- Not properly handling garnishments
- Withholding taxes at incorrect rates
- Not treating fringe benefits properly for taxation
- Incorrect taxation of expense reimbursements
- Bringing ignorance to the table in defense of penalties
Depending on the size of an organization, one obvious option is to outsource payroll functions. If the staff is small enough, outsourcing this task to a business or individual that provides Human Resource and Payroll expertise might make more sense than taking on the cost or training associated with hiring a full-time payroll processor or HR employee.
But many software solutions can make it easy to manage payroll and other HR functions in-house.
Below we have listed some suggestions for your consideration when choosing a HR service.
For the purposes of this article, it’s worth noting that organizations above a certain size will have a Human Resources staff member or department, and it’s likely that they might use more enterprise-level software.
I have personally worked with some if not all of the suggested services and even though I am not recommending any of them I did have great experiences with their service, responsiveness and timely support.
Intuit’s Payroll Services
Pay your employees quickly and easily.
- Create unlimited paychecks instantly.
- Calculate payroll taxes automatically.
- Avoid tax penalties, guaranteed.
- Works with or without QuickBooks.
- Call for free support from live experts.
- Get step-by-step help with set up.
- Chat online with a payroll specialist.
Everything you need to manage your employees
Sage Payroll Solutions
https://www.sage.com/en-us/payroll/
Sage Payroll Essentials
For small businesses with simpler payroll needs:
Payroll software with unlimited processing, tax filing, and direct deposit—at one low, flat monthly price for up to 10 employees.
Pay on the go
Manage payroll your way and within budget with 24/7 access via your chosen mobile device, with any browser.
Pay your way
Choose which aspects of payroll and taxes you want to manage yourself, and let Sage do the rest.
Take the headache out of tax returns
We pay and file federal, state, and local taxes for you, accurately and on time, and with nothing to install. We’ll also handle any notices from government jurisdictions on your behalf.
Get the most from your workforce
Monitor performance, absenteeism, and annual leave and give employees online access to paycheck info.
Connect payroll and accounting
Integrate your general ledger with Sage 50, Sage 100, and Quickbooks, for one view of your business.
Get expert support
Customer service online chat staffed by American Payroll Association (FPC) certified payroll experts.
Sage Payroll Full Service
For businesses that prefer one-on-one service or with more complex needs:
Simplify your payroll
Our easy-to-use payroll software provides unlimited payroll processing, tax filing, direct deposit, and online enrollment.
Stay compliant
You can outsource to payroll professionals who do the work for you, so you can focus on growing your business. It’s simple and secure, with dedicated customer support from a certified payroll expert.
Manage benefits
Easily manage benefit plans and administer retirement plans including integrated 401(k) and Simple IRAs.
Make smarter decisions about your people
Store and access critical employee information securely, including certifications, skills, training, reviews, salary changes and more─all in one system.
Streamline time management
Integrate with payroll solutions to efficiently automate labor processes, using punch clock, biometric scanners, and more.
Track and schedule on the go
Make better scheduling decisions with quick access to clocking in and tracking info anytime, anywhere on your mobile device.
ADP Small Business Payroll and Tax Services
https://www.adp.com/solutions/small-business/services/payroll-and-tax-services2.aspx
You’re in good hands with our payroll tax pros. Help avoid fines and penalties, and enjoy these benefits:
- Local, state, and federal taxes calculated for you and paid on your behalf
- Automatic electronic payroll tax filing and deposits
- W-2s and 1099s created and distributed for you, and W-2s filed on your behalf
- Automatically report new hires to the government
- Assistance with federal and state reporting and compliance requirements
- Help responding to payroll tax notices from the IRS
Best of all, if we make a tax filing error, we pay the fines and penalties, not you.
Click here to Compare packages for payroll and HR
Paylocity
Simplify how you perform everyday payroll and human resources tasks with a smart online system. Streamline your processes, save time, and reduce redundancy with industry-leading technology and customer service.
Go beyond everyday payroll functions with our intuitive, user-friendly payroll solution, Web Pay. From custom reports to proactive features like the pre-process register to evaluating compliance with The Affordable Care Act (ACA), the accuracy and time saved is astronomical. Bottom line: Web Pay improves your work life.
Insperity HR Solutions
Tried-and-true HR solutions that drive your business forward
Masters at providing HR solutions, Insperity fights for your business, helping you remove obstacles and side-step setbacks. Only Insperity follows through on the promise of a true HR partner.
- Employee Benefits
- Payroll and HR Administration
- Affordable Health Insurance
- Government Compliance
- Employee Training & Development
- Workers’ Compensation HR Strategy Development
- Benefits Analysis
- Liability Management
- HCM Software Suite
Customizable HR service bundles – from full-service HR to sophisticated HR software and everything in between.
Paychex
https://www.paychex.com/payroll-taxes/service.aspx
Small Business Payroll Services
Paychex provides small business payroll services to approximately 605,000 clients, making us the country’s leading full-service payroll company.
When you become a Paychex client, you’ll be supported by knowledgeable, responsive service providers — including a specialist dedicated to your business — whom you can interact with as much or as little as you’d like. So even if you choose to handle payroll entirely yourself, you can rest easy knowing that help is a call, click, or swipe away should you ever need it.
Beyond the Basics
Regardless of the size of your organization, cost and ease of use are the top concerns when choosing a payroll system or payroll/HR Service Company. If you are prepared to use an in-house system many experts suggest considering the importance of finding a system that integrates with existing accounting and HR systems. We recommended that you keep the employee experience in mind during the selection process—younger employees, for example, often expect mobile access and user-friendly interfaces.
Payroll is a basic function of every nonprofit, but the right software to manage it is often part of a bigger organizational solution. Looking beyond the basic functions of a system may be more in line with what an organization really needs. There are many more payroll/HR service companies, ask other non-profits who they use and get an idea of how satisfied they are with the service, products and support provided by the vendor.
Bottom line, do your research and make informed decisions.
Resource for Fiscal Compliance
You will find this book to be invaluable when setting up and maintaining your systems for non-profit finance, compliance and reporting and organizational status reports to your Board of Directors and other interested parties. In addition to performing deliverables, as specified in your program plan, timely and effectively, you should not have to worry about discontinued funding due to non-compliance.
